On average, you spend 30 minutes per day searching

Nowadays, competitive organizations have abilities to search immediately around the existing repository of knowledge / documents / files.

For this, and to save time, it is important to search through patterns of searching, which is the most used day-by-day, you can search all the information of a document, even inside him or in metadata information.

As much faster you get from searching methods, more research you want to do.

Is fundamental the response time after search of information in the repository achieved. Ask the best time for that.

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There are practices and procedures that we need to realize

Different documentation formats in different places?
Do you have many document repositories files spread across different locations?
Did your files are unreliable because the document repositories has multiple versions in different locations?
Spending time for searching documents is appropriated and you are happy about it?
The information depends of your employee´s?
Are the documents placed on desks and the mails on the employee´s computer?
Complex document process sometimes loses data. Do you apply that?
Their processes are cumbersome and you can´t search for it?
You don´t know where they are and how long it took to the next step of a process?
Do you lose track of who did and what did to the document?
You can´t proceed an audit quickly and flexible?
To important or critical documents do you have control of who has access to this kind of information?

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An organized document repository is the beginning

Unique and centralized repository, prevents the dispersion of several documentary archives, and it not good for the company, neither for the process productivity and allocated resources.

This unique and centralized repository, which feeds the several applications in management of your business, avoids multiplicity of documents and increase good practices of centralized management information.

The dematerialization of documents that still on paper, accelerates processes and the follow-up of documents to the right people without worries.

Effective control of multiple versions of documents, as well the historical control of those versions and changes, gives you the ability to know and reveal the right information to the right person.

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The right knowledge to the right people

The dynamic of sharing documents by the different actors in document processes, depending of their role in the organization or the process rules defined, are the key of the sharing information without getting lost.

With productivity tools ( e.g. : MS Office, Intranet, File Explorer) truly integrated with document processes, directs you without wasting time and send the information to the right person who you want to sent.

In order to search several versions of documents and compare them, allows you to know which kind of information that´s more appropriate for me.

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Begin? Where spent? How much time did it take? Finished?

Organized business processes, are the correct and appropriate definition of the electronic document management, supporting the activity of the business. Several types of existent documents must be tagged / classified properly with right processes.

Who did what, and when, are the results for deploy the information of who needs and request.

Recover documents that accidentally disappears, is essential for give trust for users.

Don´t lose time, temporal alerts in documents process will help you improve your performance.

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